Current Opportunities at Bioversity International – March 2024

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Assistant II – PLANS

About the position

The Alliance is searching for two individuals to fill the position of Assistant II – PLANS. The position has the responsibility of providing operational financial compliance support in relation to the projects that are being developed by the Alliance Research Areas and Programs. This involves the provision of assistance to budgetary analysis and financial support as project activities are being carried out (maintain accurate Project MF information, coordinating opening of a BUS’s, coordinating uploading budgetary information, ensure PCA set up accurately on the annual basis, collect supporting documentation to reduce findings to 0 and coordinate adjustments as necessary). Deliver information to prepare financial reports for projects and handle projects information requirements from donors. Executes and completes transactions consistent with established internal and external rules and procedures. The position will report to the Associate Officer – PLANS.

Main responsibilities

  • Assist the PLANS staff with financial management of grants.
  • Prepare review of actual vs. budget costs per project using the Alliance template.
  • Prepare PCA analysis to share with respective PLANS staff based on the budget to ensure PCA adjustment in the system is done timely.
  • Prepare cost transfer request for review and approval.
  • Collect data and documentation to support the preparation of the financial reports for donors to ensure reconciliation with the accounting records.
  • Prepare supporting documentation for financial report submissions and audits to submit information on time to donors and/or auditors.
  • Execute the activities related to the signature process of financial reports, once all requirements are fulfilled.

Assist the PLANS staff with partner financial reporting and clearance processes.  

  • Review the partner financial reports and ensure that the financial reporting checklist is complete; detect and report issues.
  • Review the transaction list provided by the partner and ensure it matches with the financial report.
  • Review supporting evidence provided by the partner and take the necessary actions as needed.

Assist the PLANS staff with grant opening and data management in our Enterprise Resource Planning (ERP) system.

  • Prepare the grant opening template for the Enterprise Resource Planning (ERP) system opening process.
  • Prepare budget uploads in a timely manner to ensure budgets in the Enterprise Resource Planning (ERP) system are up to date.
  • Prepare budget uploads in a timely manner to ensure budgets in the Enterprise Resource Planning (ERP) system are up to date.
  • Set up project audit information and collections as needed.
  • Support a small portfolio of projects to manage full project lifecycle.
  • Other support tasks as required from the PLANS unit.

Requirements
Education qualifications and experience

  • Bachelor’s degree in economics, accounting, finance and related fields.
  • At least two (2) years of relevant work experience in finance units in process-oriented / transactional activities preferably gained in an international organization.
  • Proficiency in relevant software packages (Microsoft Office Suite).
  • Knowledge of or experience with financial management software.
  • Full professional proficiency of the English language, both written and spoken
  • Solid interpersonal, communications and teamwork skills; courtesy and tact, and the ability to establish and maintain effective working relationships with people of different cultural and national backgrounds.
  • Well-developed skills in personal organization, filing and priority setting, problem solving and accuracy.
  • Strong client orientation and service approach
  • Sound judgment and initiative; ability to work independently within the assigned area
  • Working knowledge of other languages.

Closing Date: 4th April, 2024

Communications Specialist

About the position

  • The Science Communications Specialist will develop and manage strategic communications plans for designated Alliance research areas or programs. The selected person will produce written content that showcases research impact to target audiences; and shares knowledge, insights, and priorities with colleagues responsible for strategic communications, so that resource mobilization and external communications are mutually reinforcing.

Key duties & responsibilities

  • Identify communications objectives, plans, and milestones for each designated research area.
  • Ensure feasible deployment of plans with allocated budget and resources.
  • Act as interface between Alliance research areas and Communications Team (Digital and Internal, Publications and Design, Media, Outreach, and Regional Communicators), working closely with the Global Communications Officer.
  • Maintain contact with research directors and research staff to identify opportunities to raise visibility of their work based on upcoming research outcomes or products.
  • Write and edit communications content including stories, blogs, press and social media content.
  • Build a communications portfolio per research area (slides, multimedia, case studies, materials for events).
  • Contribute material for major communications projects such as the Annual Report.
  • Keep website updated with information about research areas.
  • Visit field project sites with high communications potential for main target audience.

Requirements

  • Masters Degree in Communications, or relevant research field.
  • Experience in progressive communications, leading and deploying strategic plans and other communications deliverables (at least 5 years).
  • Thematic knowledge of topics including agriculture, food systems, climate change, agrobiodiversity, nutrition, poverty and livelihoods, digital and gender inclusion, crop research and sustainable development.
  • Excellent verbal and written communication skills in English. Fluency in English (oral and written) is essential. Working competency in Spanish, French, or other UN languages is a plus (oral and written).
  • Prior experience working in an international organization, and in multiple time zones.
  • Demonstrated ability to work effectively as part of a team with people in a multi-cultural and multidisciplinary environment, including with external stakeholders, and excellent interpersonal skills.
  • Ability to provide a high level of service under pressure.
  • Experience and ability to translate complex science into widely compelling and targeted communications stories.
  • Able and willing to travel to global field sites.
  • Creative, autonomous, and solutions-oriented approach
  • Knowledge management experience a plus

Submit Your Application

Use the link(s) below to apply on company website.

 

Applications MUST include reference number Ref: 103585 Assistant II – PLANS: Kenya as the position applied for. Application and CV should be saved as one document using the candidate’s last name, first name for ease of sorting.

Applications MUST include reference number Ref:103901-Communications Specialist as the position applied for. Cover letter and CV should be saved as one document using the candidate’s last name, first name for ease of sorting