Emergency Medical Coordinator ( E-Emco) at Medecins Sans Frontieres (MSF) – May 2024

Save

Emergency Medical Coordinator ( E-Emco)

Objective of the Position:

In close collaboration with the HoM/Emco and the Medical Department, defining and implementing the medical strategy of the mission. Being responsible for the planning and coordination of all medical activities and resources in the mission, according to MSF’s charter, policies, and ethical principles with consideration of international and national laws, in order to ensure the delivery of quality medical care for patients and their communities as well as to improve the health condition and humanitarian living conditions of the target population.

Tasks & Responsibilities:

In collaboration with the other MSF team members:

  • Being responsible for defining, monitoring and updating the medical content of the MSF country policy, medical strategy, annual plan and budget, translating the identified health needs into a medical strategic vision and project objectives, priorities and resources needed in order to cover the medical and humanitarian needs of the population at risk, and ensuring that the objectives and goals set in the Mission’s annual plan, CPP and project plans are achieved.
  • Being overall responsible for the appropriateness and quality of medical interventions conducted by MSF projects and being expected to identify and work on removing barriers to better patient safety, effective medical care, and better patient-centred activities.
  • Continuously monitoring the medical and humanitarian needs in the Mission country through exploratory missions, the use of health information systems, monitoring and reviewing project proposals, determining necessary resources in order to cover medical and humanitarian needs of the population at risk.
  • Being responsible for the supervision and monitoring of the medical technical aspects, humanitarian needs and in coordination with the e-Logistics Coordinator, the material aspects of the programmes through regular field visits, analysing difficulties during the implementation and reporting deviations as they appear, in order to proactively provide the necessary solutions and achieve operational results.
  • In close collaboration with the e-HR Coordinator, participating in the planning, definition and sizing of the health-workforce in the mission and supervising the associated processes (recruitment, validation of medical staff, training/induction, evaluation, potential detection, development and communication). Coaching and directly supporting project coordinators and medical teams in the implementation of the medical activities.
  • Together with the e-HR Coordinator, defining, updating and implementing the Mission’s Health and Safety Policy Framework including medical insurance, social packages and repatriation policy. Ensuring the guarantee of the highest possible level of medical related security issues (mental and physical health and safety in the workplace) and monitoring the psychological status of all Mission’s staff, suggesting solutions to help improve mental health.
  • Being responsible for defining and sizing other resources (pharmacy and medical equipment management in collaboration with logistics) and timelines, procedures and protocols. Ensuring preparation of all medical orders in collaboration with the Logistics Department and the submission of all medical purchase requests to HQ. Being accountable for the proper management of the pharmacy in the Mission, including projects.
  • Providing reports on the mission’s evolution from the medical perspective, as required, and is responsible for the Medical Library of the Mission. Informing the medical field staff of all materials available, and keeping all medical documents updated in the database.
  • Representing MSF before local medical authorities and keeping regular contact with other counterparts in the mission (NGOs, local organizations, donors, authorities) in order to broaden the medical-humanitarian situation analysis, strengthening the impact of the medical intervention and supporting advocacy actions to raise humanitarian awareness.

Emergency preparedness, Assessment and Networking tasks

  • Provide Leadership on Quality Standard of Medical strategy while supporting the PMR at field level.
  • CO- Lead the Emergency Strategic Planning, Formulation and implementation in collaboration with the CEST. Together with the coordination team, Preparation and planning for Explo/ Assessment visit including drafting of TOR and being part of the Explo team.
  • Develop and monitor detailed operational plans for all emergency response activities in accordance to strategic implementation plan for each scenario and any innovative approaches.
  • Provide continuous analysis and monitoring of medical operational context while prioritizing geographical areas for assessment and response to enusre pertinence, relevance and impactful Medical strategy.
  • Together with HOM/Emco, Evaluating the progress and outcomes of activities to ensure that objectives are achieved and reporting to HQ.
  • Being responsible of the Surveillance and investigation of alerts is continuous before, during and after the Intervention.
  • Coordination with other actors (UN, INGO) to ensure coherence of response, use of correct tools, development of new tools as needed
  • Ensure attendance to TWG at national level and keep comprehensive network strategy with all Emergency Actors.

During an emergency intervention (the following task can also be undertaken by the e-FinCo, e-LogCo or HoM/EMCo)

  • Coordinate and supervise the intervention at field level and provide leadership to the ERT in collaboration with PMR.
  • Coach and support the ERT under her/his management to achieve their tasks and ensure the team receive the support needed on time.
  • With the support of HOM/Emco and the collaboration with ERT and Local authorities, provide a stakeholder analysis for advocac y purpose.
  • Is responsible for resources management (HR, Finance, supplies) including budget monitoring and wellbeing of the staff (ERT + Locally hired Staff)
  • Continuous analyze and monitoring of the context of intervention and propose in collaboration with PMR an adaptation of the strategy and/or a need assessment in the area of intervention.
  • Daily sitrep at the start of intervention and then weekly. Ensure regular debriefings with the team on ground and the CST.
  • In collaboration with HOM/Emco, Ensure the security and safety guideline adapted to the context is updated and known by the staff, Propose coherent contingency plan to the CES-TL for approval.
  • Ensure the proper coordination of the emergency at county level through attending all meetings organized by actors and MOH and propose the MSF expertise for effective and efficient response coordination.

Qualifications & Requirements:

Education:

  • Essential, degree in medicine or other paramedical studies. Specialization in tropical medicine or a degree in Public Health would be an asset.
  • Desirable: Training in PSP, REPEPI and PCC.

Experience:

  • Essential, working experience of at least two years in relevant jobs and previous humanitarian experience in MSF or other NGOs in developing countries.
  • Essential: 2 + years of relevant experience in a managerial and leadership role related to emergency preparedness and response, in humanitarian settings either in MSF or other NGOs.
  • MSF experience as PMR/Medco/Dep Medco is essential

Knowledge:

  • Essential computer literacy (word, excel and internet).
  • Desirable: knowledge of DHIS2, QGIS, Osmand, KoboCollect.

Competences:

  • Strategic Vision L2
  • Leadership L2
  • People Management and Development L3
  • Service Orientation L3
  • Teamwork and Cooperation L4
  • Ability to multitask including planning and implementation processes within a highly demanding and fast-paced environment
  • Excellent presentation and communication skills, with emphasis on writing skills

Language:

  • Proficiency in written and oral English & Kiswahili.

Applicants MUST be Kenyan nationals and have the necessary statutory documents (ID, NSSF, NHIF and KRA PIN certificate). Candidates meeting the above qualifications are requested to ONLY submit a motivation letter and an updated curriculum vitae as a single file (in pdf-format), mentioning on the subject email line “Emergency Medical Coordinator( E.Emco)”, to:

The HR Coordinator
Médecins Sans Frontières Belgium (Kenya)

Submit Your Application

Send your application to msfocb-kenya-recruitment@brussels.msf.org