Personal Assistant to Chief Executive Officer at Badili Africa – May 2024

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Personal Assistant to Chief Executive Officer

  • The ideal candidate will provide comprehensive support to the executive team, ensuring smooth and efficient operation of daily tasks. This role requires a high level of professionalism, discretion, and excellent communication skills. Proficiency in English is essential, with proficiency in Swahili and Hindi considered advantageous. The PA will play a crucial role in managing administrative tasks, facilitating communication, and maintaining effective office operations.

Core Responsibilities:

Executive Support:

  • Manage and maintain executive schedules, including arranging appointments, travel, and accommodation.
  • Organize and prioritize incoming correspondence, including emails, letters, and phone calls.
  • Travel planning, from booking flights and accommodations to coordinating ground transportation and creating detailed itineraries.
  • Coordinate meetings, conferences, and events, including logistical arrangements and preparation of materials.
  • Maintain accurate records and files, both digital and physical, ensuring information is easily accessible.
  • Handle confidential and sensitive information with discretion and confidentiality.

Communication:

  • Serve as the primary point of contact for internal and external communications on behalf of the executive team.
  • Draft and proofread correspondence, memos, and other written materials.
  • Facilitate communication between the executive team and various stakeholders, including clients, partners, and employees.

Office Management:

  • Oversee office operations, including managing office supplies, equipment, facilities and maintain efficient filing systems and procedures.
  • Coordinate with vendors and service providers to ensure the smooth functioning of office infrastructure.

Research and Analysis:

  • Conduct research on various topics as directed by the executive team.
  • Compile and analyse data to support decision-making and strategic planning.
  • Prepare briefs, summaries, and reports based on research findings.

Team Collaboration:

  • Collaborate with other department members of the team to streamline processes and enhance efficiency.
  • Provide support and assistance to colleagues as needed, fostering a positive and collaborative work environment.

Qualifications:

  • Bachelor’s degree or equivalent experience in a relevant field.
  • Proven 5 years experience in administrative support or executive assistance roles.
  • Prior practice in travel logistics and bookings, ensuring seamless and efficient coordination of itineraries and accommodations.
  • Exceptional organizational skills and attention to detail.
  • Strong written and verbal communication skills in English, Hindi and Swahili.
  • Proficiency in Microsoft Office Suite and other relevant software applications.
  • Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
  • Discretion and professionalism in handling confidential information.
  • Strong interpersonal skills and the ability to interact effectively with individuals at all levels.
  • Flexibility and adaptability to changing priorities and responsibilities.

Submit Your Application

Interested and qualified? Go to Badili Africa on www.linkedin.com to apply