Supply Chain Officer II at Henry Jackson Foundation Medical Research International (HJFMRI) – May 2024

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Supply Chain Officer II

  • HJFMRI is seeking a Supplies Chain Officer II to provide support in procurement and delivery of goods, services and works in a cost effective and timely manner to meet the site’s total procurement requirements at the highest possible industry standards. This position reports to the Supply Chain Manager and works closely with HJFMRI procurement, warehouse and logistics team; finance and accounts team; and contracting team.

Responsibilities

  • Define and execute the day-to-day procurement and source selection action plans, in respect to assigned procurement category(s) and requisitions, and in a timely manner create purchase orders, follow through for their approval and issue approved orders to the successful bidder(s).
  • Develop and issue bid solicitations appropriate to the selected procurement method and that provides bidders adequate information and time to allow for reasonable bid responses as well as full and fair competition.
  • Track and regularly report on key operational procurement performance metrics including progress in the implementation of procurement plan, order processing and possible supply chain disruptions.
  • Support in order expediting and the development of suppliers’ service level agreements and in conjunction with end-user ensure the contracted service providers fulfill the contracts as per agreed terms and conditions to the benefit of HJF/MRI programs.
  • Compile and/or maintain proper documentation of all procurement transactions and supplier data base, to ensure all procurement procedures and policy have been applied and all supporting documentation is provided in respect to all matters procurement, service level agreements, suppliers listings and supplier appraisals.
  • As per HJFMRI relevant policy and procurement procedures support users in specification development and participate in evaluation of supply sources, products, prices, and services to ensure approved purchases are of high quality and cost effective
  • May perform other duties and responsibilities as assigned or directed by the supervisor. This may include supporting in supervision of other team members, attendance of and participation in required training and meetings for the role.

Qualifications
Required Knowledge, Skills and Abilities

  • A strong understanding of donor compliance and budgets
  • Must demonstrate understating of logistics procurement ethics and goods management skills with diverse team and large flow of information and activities
  • Good report writing skills and ability to make recommendations for
  • Monitoring and evaluation as well as organizational
  • Strong computer skills, such as Microsoft Word, Excel,
  • Ability to work simultaneously on multiple tasks; attend meetings and share information to those under direct

Work Environment

  • This position will take place primarily in a office setting.

Education And Experience

  • Degree in Business Administration/ Procurement. /Supply Chain Management or equivalent from a recognized institution.
  • Three years of Procurement/ Supply Chain Management or general administrative support in a medical research-oriented organization
  • Certification with; Kenya Institute of Supplies Management (KISM); Chartered Institute of Purchasing and Supplies (CIPS) or any internationally recognized Procurement/Supplies Management certification.

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